• Employee agrees to the following conditions governing the use and care of all electronic  devices and hardware assigned:  

    • Abide by the licensing agreement with all software installed on devices assigned to them; • NOT install personal or non Awaken licensed software on any Awaken owned / issued device; 

    • Be responsible for the safety of all Awaken issued hardware and software; • May be held financially responsible for any damage / loss of equipment or software; • Only use login credentials assigned to them; 

    • The use of the internet and Awaken email should be used for work related purposes; • Awaken assigned email is NOT to be used for personal emails; and 

    • All email messages and proprietary software belong to Awaken and may be reviewed if necessary. 

  • 1. EXPENSE REIMBURSEMENT 

    Awaken complies with IRS regulations, which require that all business expenses be substantiated with adequate records in a timely manner (30 days from time of expense incurred requested). Receipts turned in after 60 days of expense being incurred in most cases will not be reimbursed. This substantiation must include information relating to: • The amount of the expenditure 

    • The time and place of the expenditure 

    • The business purpose of the expenditure 

    • The names and the business relationships of individuals other than yourself for whom the expenditures were made. 

    Original receipts are required for all expenses submitted for reimbursement. 

    Expense reimbursement forms, together with required documentation, must be submitted to  the employee's immediate supervisor for review and signature approval.  

    Receipts need to be stapled neatly to 8 ½ x 11 paper with the required notations made on  each receipt. Credit card charge slip is not considered a receipt. The itemized receipt listing  what was purchased is what should be turned in.  

    2. CREDIT CARDS 

    Credit cards issued in the name of Awaken, will be provided to those staff members whose jobs require a sufficient amount of travel, meals and purchasing ability. Staff in need of a credit card must submit a properly completed and approved "Request for Credit Card" form

    to their team leader and must sign the "Employee Statement of Responsibility. Cards issued  in the name of the church are a privilege for convenience and should not be used for  personal expenses. In the event that a personal expense is paid using an Awaken card  payment for that expense must be submitted to A/P no later than the time that the credit card  bill is submitted for payment.  

    Staff is expected to process credit card bills and present them to Accounts Payable for  payment not later than fifth of the month. All required documentation should be attached on  the submission. Failure to turn in statement along with backup may result in surrendering of  church credit card.